Job offer: Secretary & Management Assistant (m/f/d)

Overview

• Published: 2025-01-10
• Application deadline: 2025-01-31
• Location: d-serv GmbH, Egeriaplatz 1, 72074 Tübingen, Germany
• Start: Timely
• Scope: Part-time, 20-hour week, on-site and home office possible

If you are interested in this position, d-serv GmbH looks forward to receiving your application, stating your salary expectations and earliest possible starting date.

Please send your application in electronic form as a PDF only.

• Contact person: Mr Pietro Triscari [CEO]
• E-mail address: bewerbung@dserv.de
• Telephone enquiries under: +49 (0)7071 795680

Who we are

d-serv GmbH from Tübingen...

• offers software development and IT services with a focus on web and cloud-based applications and solutions,
• has a wealth of expertise in scalable systems and various software and cloud architectures,
• has been in existence since 1999 and can draw on relevant expertise and practical knowledge thanks to its many years of experience,
• has been able to establish itself in the market for web-to-publish solutions with its ci-book™ platform developed as Software as a Service (SaaS) and
• can count public institutions and associations as well as internationally operating companies from various sectors among its customers.

Your tasks

• Responsibility for the correspondence of the company and the management.
• Coordination and harmonisation of management appointments including reminders, resubmissions, registrations and cancellations or similar and in human resources for performance reviews and job interviews.
• First point of contact for customers, in particular for their procurement department, and for the tasks and concerns of tax consultants/payroll accounting, insurance companies, health insurance companies, Chamber of Industry and Commerce and the landlord.
• Creation/recording and control of incoming and outgoing invoices, licence invoices, support invoices, receipts, credit notes, cash register or similar.
• Management and control of expense estimates, quotations, orders and order confirmations.
• Recording and checking employees' project, service and support work.
• Recording and checking absences, holidays/sick days and sick notes of employees plus coordination with payroll accounting for corresponding applications according to the AAG.
• Professional and proper documentation and filing in accordance with tax and legal requirements.

What characterises you professionally

• You have completed vocational training as an office management assistant (m/f/d) or have comparable qualifications.
• Ideally, you have already gained professional experience in similar companies and - for short-term tasks in the office - come from the immediate vicinity of Tübingen; applications from young professionals are also welcome.
• You are familiar with the extensive use of Microsoft 365 and Microsoft Teams and ideally have knowledge of Zendesk, Harvest and LexOffice solutions.
• You have very good German language skills at language level C1/C2 and are proficient in English at language level A1/A2.

What characterises you personally

• You can work independently and in a structured manner and support both the management and the team in organisational tasks.
• You have a fundamental interest in information technology software solutions and their practical application.
• You feel confident in communicating with customers and colleagues, whether on the phone, via e-mail correspondence, in video conferences or in person on site.

What else we offer

• Numerous opportunities to play a decisive role in shaping customer relationships and company development.
• Short decision-making processes and solid career prospects.
• Exciting projects in a professional and lively working environment.
• Great working atmosphere and open, respectful interaction among colleagues.